RESOURCES

BAFM FRIENDS HANDBOOK

Copies of the BAFM Friends Handbook are available to all at £5.00 each (the price includes postage). The handbook is available from the BAFM Administrator (see below). Please enclose your payment made payable to ‘BAFM’.

BAFM VOLUNTEER MANAGERS’ AND ADMINISTRATORS’ HANDBOOK

Copies of the BAFM Volunteer Managers’ and Administrators’ Handbook are now available in two different formats: hardback (£10), or as a CD (£5). Prices include postage.
This is available from the BAFM Administrator (see below); please enclose payment made payable to ‘BAFM’.

LEGAL ADVICE

BAFM has a pro bono arrangement with a top London charity law firm. They can offer brief advice on relevant legal matters that a member group has been unable to resolve locally. If the matter requires more detailed advice than can be provided within the terms of the pro bono agreement they will quote a charity rate fee. In some cases it may be that adequate legal opinion could be obtained from a law firm in the member’s area. Some museums may already have a legal firm associated with their Board that can help but in a situation where there is a conflict of interest a separate opinion may be necessary. In every case the enquiry must be placed with the BAFM Administrator (see below).

BAFM ADMINISTRATOR & MEMBERSHIP SECRETARY
Jayne Selwood
141a School Road, Brislington,
Bristol BS4 4LZ
Tel: (w) 01179 777435
email: jayneselwood@live.co.uk

FREE INFORMATION SHEETS

The following BAFM information sheets are available to download and print in pdf format:

The Association for Independent Museums (AIM) also offers a series of “Success Guides” that are free to download on a range of important topics including fundraising, the visitor experience, recruiting volunteers, museum cafes, retailing, international work, venue hire, governance, business planning, social media, risk management. However, much of the content of these are aimed at museums’ operation, and members may need to be selective about using sections of relevance to their work. 
Click here: AIM Success Guides.

FURTHER INFORMATION

If a Friends’ group requires advice or assistance in the running of their local organisation BAFM would always advise an approach to the appropriate Regional Co-ordinator (these are listed on the Contacts page of this website). They are in place to provide support to all Friends’ groups in their region. There are many ways in which they can help or, failing that, point you in the right direction.

But it is acknowledged that sometimes detailed research may be required. These days there is so much information to assist Friends’ groups on the world-wide web. So, rather than produce further factsheets ourselves BAFM provides a list of the key topics encountered in operating Friends’ groups, together with an indication of the websites where advice and assistance will be found.

Most of the resources listed here apply to charities, but even if your group is not one you will still find helpful advice in these websites.

As this area of activity is expanding and changing all the time BAFM would be pleased to learn if you are aware of other sources not yet listed here, which could be useful to other Friends’ groups – or indeed, of any other topics you feel should be covered.
Please contact the BAFM Administrator,  email: jayneselwood@live.co.uk

CHAIRMANSHIP

The Association of Chairs is there to support chairs of charities or non-profit organisations to lead their boards effectively. They offer advice, networking, seminars and research. It costs a minimum of £50 a year to join, but the website is free.
www.associationofchairs.org.uk

CHARITIES

The Charity Commission website contains a vast array of services and information. It also contains a publications list of the Commission’s detailed guidance on a range of issues in running a charity, from which documents can be downloaded. All of the topics related in this ‘Other Information’ section are covered so this would be a good place to start. A free site.
England & Wales -
 www.gov.uk/government/organisations/charity-commission
Scotland – www.oscr.org.uk
Northern Ireland – www.charitycommissionni.org.uk

There is a site at the Small Charities Coalition which provides advice, assistance (including trustee training) and resources to charities. It is free to join and to receive updates.
www.smallcharities.org.uk

CONFLICT OF INTEREST & LOYALTY

The Charity Commission produces a guide (Publication CC 29 – ‘Conflicts of interest: a guide for charity trustees’). It can be downloaded free from their website.
www.gov.uk/government/organisations/charity-commission
See the Charity Commission section for contact details in Scotland and Northern Ireland.

DATA PROTECTION

An organisation maintaining information about people on computer may need to be centrally registered. Information is available from the Information Commissioner’s Office.
www.ico.org.uk

ETHICS

It is important that friends’ groups are able to address these two questions:

  1. Do the activities of the individuals/companies you have dealings with conflict with your charitable aims?
  2. Are you at risk of alienating your supporters or beneficiaries by dealing with such individuals/companies?

It is acknowledged that most museums will have a museum’s policy regarding ethics, however the friends’ group needs to consider whether this covers all aspects of their activities.

FINANCE

The key resource for information here is the Revenue and Customs service. Its site has an area especially for charities.
www.gov.uk/charities-and-tax/overview

The Charity Commission also offers guidance for charities (CC 12 – ‘Managing a Charity’s Finances’ and others).
www.gov.uk/government/organisations/charity-commission
See the Charity Commission section for contact details in Scotland and Northern Ireland.

NPC (New Philanthropy Capital) is a charity set up in 2001 to support the charitable sector. Their services aim to make charities’ money go further, and include advice, reviews, impact measurement and grant-making support. Services are chargeable but the website contains much information and there is a free newsletter.
www.thinknpc.org

FUNDRAISING

In 2016 the Fundraising Regulator was established to set and maintain the standards for charitable fundraising. It ensures that fundraising is responsible, open, honest and accountable to the public. A free site, but you can register (at a small cost) which gives you an accreditation. 
www.fundraisingregulator.org.uk

Wikifund was created by a private company to provide everything to do with fundraising – for all NGO’s, not for profit organisations and social entrepreneurs. It operates like Wikipedia pages in that everyone shares their information and can add to the site. It has how to guides, case studies and other resources. A free site.
www.wikifund.info

GOVERNANCE

ICSA: the Governance Institute has been existence for 125 years, providing communication, advice, guidance and training. ICSA stands for the Institute of Charted Secretaries and Administrators, thus it is a paid membership body, but the website (free) contains much information.
www.icsa.org.uk

SUBJECT SPECIALIST NETWORKS

These are particularly relevant where a Friends’ group supports a museum that is specialist.

YOUNG & VULNERABLE PEOPLE

Members of the Friends’ groups who come in contact with young or vulnerable people may have to be put through the Disclosure and Barring Service (DSB) checking process organised by the museum. Formerly the Criminal Records Bureau (CRB), this ensures that individuals that work with young or vulnerable people are adequately screened. 
www.gov.uk/government/organisations/disclosure-and-barring-service

.

bafm-handbook-cover